Google Docs are a powerful tool for businesses of all sizes. With its versatile formatting and collaborative capabilities, it’s no wonder it’s become so popular. But while Google Docs is great for creating simple documents, there are some features you should know if you want to take advantage of its full potential. In this blog post, we will explore four of the most important features of Google Docs and how to use them to your advantage.
What is Google Docs?
Google Docs is a web-based application that lets you create and edit documents with a text editor. You can use it to write essays, proposals, reports, or any other document that you need to share with others.
Some of the features of Google Docs that you must know include:
- You can create multiple documents in one session and easily switch between them.
- You can insert images, tables, and hyperlinks into your documents.
- You can collaborate on documents with other people who have access to Google Docs.
How to Use Google Docs
If you’re a frequent user of Google Docs, you’re probably familiar with its features. But if you’re not, here are some things to know.
First, Google Docs lets you create and edit documents with a simple interface. You can type or paste text into a document, and then use the tools on the toolbar to format it and add graphics.
Second, Google Docs is easy to share. You can send a document to someone by email or post it to a website or discussion forum.
Finally, Google Docs is powerful enough for complex workflows. You can create custom macros that let you perform repeated tasks easily.
Keyboard Shortcuts for Google Docs
If you’re a Google Drive user and use its tools to create, edit, and collaborate on documents with other people, you’ll appreciate some of the keyboard shortcuts available in Google Docs.
To highlight text and make it bold, press CTRL+B. To underline text, press CTRL+U. To insert a hyperlink, type CONTROL+K and then the name of the website or document you want to link to. (You can also type ALT+K.) To change the font size or style for text, press F10 or OPTION+F10, respectively.
If you’d like to control how Google Docs displays text in different sizes—or if you just want a preview of what your document will look like before you publish it—use the “view fit” feature. In the File menu (top left of the window), choose “view fit.” In the resulting dialog box, select whether you want to view your document in full screen mode or in regular mode with column headings staying in place. Click OK when you’re finished configuring view fit.
Inserting Pictures into a Document
If you’re looking for a way to share documents with other people, Google Docs is a great option. Here are some of the features that make it stand out:
- Templates: You can create templates to save time when creating new documents. This includes things like headers and footers, as well as common formatting options.
- Collaboration: Google Docs is great for collaborative editing. Multiple users can work on the same document at the same time, making it easy to get things done quickly.
- Spreadsheets: Google Docs also lets you create spreadsheets, which are a great way to track data or keep track of finances. You can also embed charts and graphs in your spreadsheet pages.
- Collaborative editing tools: If you need to provide collaborators with different versions of a document, Google Docs has built-in tools for managing this situation. collaborators can see their own changes separately from others, and they can revert back to any version they choose without affecting the rest of the users’ copies of the document.
Saving a Document as a File
Google Docs is a versatile online document editor that offers many features you may find helpful. For example, you can save a document as a file to access it later, make changes and updates, and share it with others.
To save a document as a file:
- Open the Google Doc you want to save as a file.
- On the File tab, click Save As.
- In the Save As dialog box, provide a filename and click Save.
Printing a Document
Google Docs is a great way to manage your work. It’s very user-friendly, making it easy to create, edit, and share documents with others. Here are some of the features you need to know:
- You can create and edit documents in fullscreen mode.
- You can insert pictures, videos, and tables from Google Drive or other sources.
- You can format text using different fonts, colors, and styles.
- You can password protect your documents.
- You can share your documents with others via email, Google Drive, or social media outlets like Facebook and Twitter.
Deleting a Document
If you need to get rid of a document on Google Docs, there are a few different ways to do it. You can delete the document itself, or you can remove all the data from the document and then delete it.
To delete a document yourself, just click on the file name in the sidebar and select “Delete Document.” If you only want to erase the data from the document, rather than deleting it, you can select “Remove Data” from the same menu.
Working with Tables in Google Docs
If you’re a Google Docs user, you’re probably familiar with the table tool. Tables are a great way to organize your data and make it easy to see at a glance. In this article, we’ll show you some of the features of tables that you may not have known about.
Tables can be used to store any type of data, including text, numbers, and images. You can even use tables to create custom reports and graphs.
Table cells can contain any type of data, including text, numbers, and images. You can even use table cells to store complex formulas and data functions.
You can format table cells using standard cell formatting options such as boldface, italics, underlining, and striking out text. You can also insert hyperlinks into table cells.
To insert a table into your document, click on the “tables” icon in the toolbar or choose “table” from the drop-down menu located in the top left corner of the window. To add or delete rows or columns in a table, select the row or column you want to modify and press the enter key (or click on the heading character). To copy a row or column into another location in your document, select the row or column you want to copy and press Ctrl+C (or click on the heading character).
Working with Forms in Google Docs
If you’re a fan of Google Docs, there’s a good chance you’re using its forms capabilities. Forms let you easily create, submit, and manage information from a single place. In this article, we’ll cover some of the most important features of Google Docs forms.
Forms are perfect for collecting data from your users. You can create simple forms or complex ones with fields for text, numbers, dates, and images. Once you have your form setup, users can enter data right into the form fields or click on the links in the form to open other documents or web pages with more information.
When users submit data through a form, it’s automatically saved in the form’s “submissions” tab. This lets you track how many submissions your form has received and see which fields are most popular. You can also export all of the data entered into a form as an Excel file or JSON object to use in another application or project.
One great feature of Google Forms is that forms automatically sync between devices so that users can continue submitting data even if their device is offline. Google also provides a live preview feature so you can view what data is being submitted before it’s saved.
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